#hcoop Meeting

Meeting started by smichel at 19:10:42 UTC (full logs).

Meeting summary

  1. role call (smichel, 19:10:59)
    1. keverets (keverets[m], 19:11:10)
    2. clinton (unknown_lamer, 19:11:13)
    3. smichel17 (smichel, 19:11:15)
    4. eronel (eronel, 19:11:17)
    5. docelic (docelic, 19:11:31)

  2. moving away from physical hardware (smichel, 19:13:53)
    1. on 2018-11-22 the board resolved to terminate services with peer1 on or around november 23rd https://members.hcoop.net/portal/poll?id=69 (unknown_lamer, 19:14:30)
    2. on 2018-12-13 the board resolved to Pay Peer 1 remote hands to dismantle our rack on December 19th , Mail all hard drives to Clinton Ebadi, who will retain them for 45 days in case we need to recover data, and will then destroy the drives by physically disassembling them. , Have the drives mailed using Fedex (located in the same building as Peer 1), or UPS if it is significantly less expensive. and to (unknown_lamer, 19:15:06)
    3. Leave the remaining hardware on-site for recycling. https://members.hcoop.net/portal/poll?id=70 (unknown_lamer, 19:15:15)
    4. https://wiki.hcoop.net/IrcMeetings/20181216 (unknown_lamer, 19:16:50)

  3. Update on financial situation and migration (smichel, 19:18:39)
    1. bank balance is $1,867.47 (unknown_lamer, 19:19:09)
    2. Upcoming expenses: $680 for November Hosting, ~$680 (not sure what prorated amount will be) for December hosting, $150 remote hands to derack equipment, unknown (assume under $100) for mailing drives to clinton (unknown_lamer, 19:19:58)
    3. Leaving us $257.47 (subbing $100 for shipping), enough for upcoming january expenses assuming no one pays dues before them (unknown_lamer, 19:20:50)
    4. current dues are ~$550 per month, with a few members slated to be booted (and not counting additional pledges from clinton) (unknown_lamer, 19:21:19)
    5. we have fully migrated all services from peer1 to digital ocean (unknown_lamer, 19:23:55)
    6. final task at peer1 will be actually power fritz down and remove hardware (unknown_lamer, 19:24:05)

  4. surprise overage/bandwidth bill (smichel, 19:29:31)
    1. during november 2018 peer 1 charged us 2,436.27 for our 95th percentile transfer hitting 22.8Mbps ($140/Mbps less 5Mbps bundled) (unknown_lamer, 19:30:11)
    2. total transfer was ~950G, and we were at most exceeded 5Mbps for a few hours, potentially even less, due to an errant log copying cron and the awful resolution of the mrtg graph making the spikes invisible due to the spike from us copying our volumes offsite (unknown_lamer, 19:31:26)
    3. ACTION: clinton will call WF and ask if visa transactions are exempt from overdraft restrictions (unknown_lamer, 19:39:24)
    4. ACTION: clinton will call WF to try and determine why rw online banking account password still cannot be reset (unknown_lamer, 19:39:43)
    5. ACTION: smichel17 will see if his lawyer friend can provide any advice (legal or informal) (smichel, 20:05:51)
    6. Vote: The board resolves to negotiate the overage charge in good faith with peer1 through January 11th (smichel, 20:17:20)
    7. +1 (unknown_lamer, 20:18:07)
    8. +1 (smichel, 20:18:09)
    9. +1 (eronel, 20:18:15)
    10. +1 (docelic, 20:19:10)
    11. +1 (keverets[m], 20:21:17)
    12. ACTION: Agreed: The board resolves to negotiate the overage charge in good faith with peer1 through January 11th (unknown_lamer, 20:22:43)
    13. ACTION: smichel17 and eronel will look into liability and insurance for board of directors (smichel, 20:27:29)
    14. +1 (eronel, 20:29:01)
    15. +1 (unknown_lamer, 20:29:04)
    16. +1 (keverets[m], 20:29:41)
    17. Vote: the board resolves to avoid the dispute turning into any legal or collections action, and will raise funds to pay it if peer1 refuse to negotiate (smichel, 20:31:20)
    18. +1 (unknown_lamer, 20:31:30)
    19. +1 (smichel, 20:31:36)
    20. +1 (eronel, 20:31:39)
    21. +1 (keverets[m], 20:33:12)
    22. ACTION: agreed: the board resolves to avoid the dispute turning into any legal or collections action, and will raise funds to pay it if peer1 refuse to negotiate (unknown_lamer, 20:34:23)
    23. +1 (docelic, 20:36:38)

  5. update board pages (smichel, 20:40:43)
    1. There are two pages about the board that were out of date: https://hcoop.net/board/ and https://wiki.hcoop.net/BoardArea (smichel, 20:41:42)
    2. ACTION: keverets to collate meeting minutes (keverets[m], 20:42:23)
    3. ACTION: clinton will check if there is any legal reason we can't move IRS and state filings to a private members only area, and update the board (unknown_lamer, 20:46:16)


Meeting ended at 20:50:32 UTC (full logs).

Action items

  1. clinton will call WF and ask if visa transactions are exempt from overdraft restrictions
  2. clinton will call WF to try and determine why rw online banking account password still cannot be reset
  3. smichel17 will see if his lawyer friend can provide any advice (legal or informal)
  4. Agreed: The board resolves to negotiate the overage charge in good faith with peer1 through January 11th
  5. smichel17 and eronel will look into liability and insurance for board of directors
  6. agreed: the board resolves to avoid the dispute turning into any legal or collections action, and will raise funds to pay it if peer1 refuse to negotiate
  7. keverets to collate meeting minutes
  8. clinton will check if there is any legal reason we can't move IRS and state filings to a private members only area, and update the board


Action items, by person

  1. eronel
    1. smichel17 and eronel will look into liability and insurance for board of directors
  2. smichel
    1. smichel17 will see if his lawyer friend can provide any advice (legal or informal)
    2. smichel17 and eronel will look into liability and insurance for board of directors
  3. UNASSIGNED
    1. clinton will call WF and ask if visa transactions are exempt from overdraft restrictions
    2. clinton will call WF to try and determine why rw online banking account password still cannot be reset
    3. Agreed: The board resolves to negotiate the overage charge in good faith with peer1 through January 11th
    4. agreed: the board resolves to avoid the dispute turning into any legal or collections action, and will raise funds to pay it if peer1 refuse to negotiate
    5. keverets to collate meeting minutes
    6. clinton will check if there is any legal reason we can't move IRS and state filings to a private members only area, and update the board


People present (lines said)

  1. unknown_lamer (128)
  2. smichel (81)
  3. keverets[m] (22)
  4. eronel (20)
  5. docelic (8)
  6. hcoop-meetbot (2)


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