14:08:19 <pronovic> #startmeeting
14:08:19 <hcoop-meetbot> Meeting started Sat Apr 18 14:08:19 2020 UTC.  The chair is pronovic. Information about MeetBot at http://wiki.debian.org/MeetBot.
14:08:19 <hcoop-meetbot> Useful Commands: #action #agreed #help #info #idea #link #topic.
14:08:27 <pronovic> #topic attendance
14:08:32 <pronovic> if you are an hcoop member and present please write "#info $hcoop_username"
14:08:36 <pronovic> #info pronovic
14:08:38 <keverets> #info keverets
14:08:39 <bkhl> #info bkhl
14:08:45 <unknown_lamer> #info clinton
14:08:55 <pronovic> #topic agenda
14:09:04 <pronovic> Agenda is here: https://wiki.hcoop.net/IrcMeetings/20200418
14:09:17 <pronovic> #info https://wiki.hcoop.net/IrcMeetings/20200418
14:09:26 <pronovic> #topic Elect officers so we can file with Pennsylvania by April 30
14:09:43 <pronovic> Nominations for president are open.
14:09:52 <unknown_lamer> pronovic: I think you've done a great job for being president, so I nominate you
14:09:58 <unknown_lamer> s/for//
14:10:01 <pronovic> any second?
14:10:12 <keverets> I'll second
14:10:16 <pronovic> ok
14:10:21 <pronovic> quick recap on voting: #info +1 if you vote for, #info -1 if you vote against
14:10:28 <pronovic> #info vote: pronovic as president
14:10:31 <unknown_lamer> #info +1
14:10:33 <keverets> #info +1
14:10:34 <pronovic> #info +1
14:10:41 <bkhl> #info +1
14:10:51 <pronovic> #agreed pronovic is elected president
14:11:16 <pronovic> nominations for secretary are open.  I nominate keverets, since he's the current secretary and is doing a good job.  any second?
14:11:36 <unknown_lamer> I second
14:11:42 <pronovic> #info vote: keverets as secretary
14:11:47 <pronovic> #info +1
14:11:56 <bkhl> #info +1
14:12:08 <unknown_lamer> #info +1
14:12:09 <keverets> #info +1
14:12:22 <pronovic> #agreed keverets is elected secretary
14:12:49 <pronovic> finally, nominations are open for treasurer.
14:12:55 <unknown_lamer> I'm fine continuing
14:13:04 <pronovic> I nominate unknown_lamer
14:13:14 <keverets> I second the nomination
14:13:29 <pronovic> #info vote: unknown_lamer as treasurer
14:13:34 <keverets> #info +1
14:13:36 <pronovic> #info +1
14:13:36 <unknown_lamer> #info +1
14:13:42 <bkhl> #info +1
14:13:59 <pronovic> #agreed unknown_lamer is elected secretary
14:14:10 <unknown_lamer> secretary?! ;)
14:14:26 <pronovic> #agreed correction: unknown_lamer is elected treasurer
14:14:36 <pronovic> you wanted both jobs right? :)
14:14:37 <keverets> :)
14:15:03 <pronovic> last year, unknown_lamer and keverets worked together on filing with Pennsylvania.  Same process this year?
14:15:27 <unknown_lamer> yeah, just need to file online
14:15:33 <pronovic> ok
14:15:41 <pronovic> do we need any formal action on that?
14:16:40 <pronovic> or do we need any other action related to officer elections?  otherwise, I will move onto the next item in the agenda
14:16:47 <unknown_lamer> I will refresh my memory on how exactly to do that and ping keverets about it later today or at worst tomorrow, and also scratch all that down on the wiki
14:17:16 <pronovic> #action unknown_lamer and keverets will work together to file with Pennsylvania
14:17:18 <keverets> perfect
14:17:25 <pronovic> # action unknown_lamer will document the process in the wiki
14:17:31 <pronovic> thanks to both of you for taking care of this
14:17:46 <pronovic> #topic General update on finances
14:18:40 <unknown_lamer> #info we have 4000.56 in the bank and 245.34 pending in paypal
14:18:52 <unknown_lamer> #info member balances are  3761.05
14:19:05 <unknown_lamer> #info we have a small surplus now of $484.84
14:19:13 <keverets> per month?
14:19:17 <unknown_lamer> total
14:19:26 <pronovic> well, any surplus is better than no surplus :)
14:19:47 <pronovic> any other questions/comments on this topic?
14:19:54 <keverets> just some clarifications
14:20:02 <keverets> what's our monthly income and expenses?
14:20:21 <unknown_lamer> #info monthly expenses are currently $254.89
14:20:35 <unknown_lamer> #info current monthly dues are $539
14:20:49 <unknown_lamer> #info dues exceed expenses by $304.11
14:21:02 <unknown_lamer> so we should be in great shape in the not too distant future
14:21:06 <keverets> that doesn't add up, does it?
14:21:14 <unknown_lamer> we had a very, very large deficit
14:21:18 <keverets> 559 dues?
14:21:40 <unknown_lamer> 2020-04-01 	Dues 	-539.00 	multi
14:22:08 <keverets> 539-254.89=284.11
14:22:26 <unknown_lamer> #info correction $284.11 extra per month
14:22:31 <keverets> large deficit was due to the peer1 fiasco?
14:22:40 <unknown_lamer> I did DO - linode instead of DO + linode, whoops
14:22:55 <unknown_lamer> It was due to expenses exceeding dues for about 3 years or so
14:22:59 <unknown_lamer> until we completely ran out of money
14:23:06 <keverets> ah
14:23:42 <pronovic> Seems like we're in pretty good shape now - no problems paying expenses, and we have the ability to build up a rainy day fund for unexpected expenses.
14:23:46 <unknown_lamer> yep
14:24:05 <keverets> do we have a goal for funds-on-hand (or any limitations due to nature of coop)?
14:24:19 <keverets> ie, a target of x months of expenses
14:24:23 <unknown_lamer> we just need to eventually set how much we want on hand
14:24:31 <bkhl> unknown_lamer has raised the idea of getting hardware again.
14:24:42 <pronovic> how about we take that away as an agenda item for discussion at the next board meeting?
14:24:45 <keverets> or any guidelines on when dues amounts are re-evaluated?
14:24:45 <unknown_lamer> then beyond the reserve fund we would refund dues but I think we're fine for now, and that won't be an issue this year really
14:24:56 <keverets> pronovic: that's fair
14:25:00 <unknown_lamer> works for me
14:25:13 <unknown_lamer> bkhl: hardware again maybe ... in a few years, and with 3x the members :)
14:25:22 <pronovic> #action pronovic will track an agenda item for the next board meeting to set an explicit goal for funds on hand
14:25:29 <unknown_lamer> I think we'd need dues closer to $2k/mo to *really* afford hardware
14:25:51 <unknown_lamer> hardware + colo + things like remote kvms + actually budgeting regular replacements
14:26:06 <unknown_lamer> so not really close to being feasible again yet
14:26:28 <pronovic> any other discussion on this topic?
14:26:35 <keverets> personally I'd rather have geographic diversity and extra storage than physical hardware, but that can be discussed later
14:27:21 <unknown_lamer> since we are all virtualized now that's something feasible to implement
14:27:33 <unknown_lamer> (DO and linode both having data centers all over the place that we can choose from)
14:27:36 <bkhl> We might also want to have a buffer for more resource spending if we were to allow people to run more services using containers etc.
14:27:43 <unknown_lamer> yes
14:27:57 <pronovic> is this also something I should track as a topic for a future board meeting?
14:28:10 <keverets> sounds good
14:28:39 <pronovic> #action pronovic will track an agenda item for a future board meeting to develop an infrastructure plan
14:28:58 <pronovic> ok, moving onto next topic
14:29:01 <unknown_lamer> usually we've just handled stuff like that at the discretion of the admins, but also the admins were all on the board soooo :)
14:29:11 <unknown_lamer> whatever works for me
14:29:18 <pronovic> ok
14:29:21 <pronovic> #topic GANDI domain renewal email from April 13
14:29:38 <unknown_lamer> #action clinton will renew the domain today
14:29:44 <pronovic> thanks
14:29:47 <unknown_lamer> just really busy at work and kept putting it off
14:30:01 <unknown_lamer> but I am not working today, so I have no excuses not to spend ten minutes doing that :)
14:30:01 <pronovic> no worries
14:30:05 <pronovic> there's still plenty of time
14:30:16 <pronovic> #topic other business
14:30:29 <keverets> any complaints about gandi, btw?
14:32:03 <keverets> (sounds like no)
14:32:04 <pronovic> Nothing I'm aware of...?
14:32:14 <unknown_lamer> nope, I think they are still the most ethical registrar too
14:32:28 <keverets> good to hear
14:32:46 <pronovic> anyone else have any other business?  or can we end the meeting?
14:33:08 <keverets> no other business for me
14:34:09 <pronovic> ok, thanks everyone for attending.
14:34:12 <pronovic> #endmeeting