#hcoop Meeting

Meeting summary

1. attendance (pronovic, 14:02:37)
   1. pronovic (pronovic, 14:02:49)
   2. clinton (unknown_lamer, 14:02:50)
   3. bkhl (bkhl, 14:02:50)
   4. keverets (keverets, 14:02:53)
   5. layline (layline, 14:03:22)
   
   
2. agenda (pronovic, 14:03:35)
   1. https://wiki.hcoop.net/IrcMeetings/20210213 (pronovic, 14:03:59)
   
   
3. Status of HCOOP's 990-N (pronovic, 14:04:19)
   1. clinton filed the 990-N last night and will update the board on its acceptance status once the IRS updates (unknown_lamer, 14:04:42)
   
   
4. Approve 2021 HCOOP budget (pronovic, 14:05:55)
   1. https://wiki.hcoop.net/HcoopBudget (pronovic, 14:06:02)
   2. clinton moves to adopt the 2021 budget (unknown_lamer, 14:10:21)
   3. +1 (unknown_lamer, 14:10:42)
   4. +1 (keverets, 14:10:53)
   5. +1 (unknown_lamer, 14:10:53)
   6. +1 (bkhl, 14:10:56)
   7. +1 (layline, 14:11:02)
   8. motion carries, 2021 budget has been adopted (pronovic, 14:11:11)
   
   
5. Financial report (pronovic, 14:12:36)
   1. Total cash on hand: $6,669.23 (unknown_lamer, 14:12:58)
   2. Member Balances: $3,656.30 (unknown_lamer, 14:13:07)
   3. Net: $3,012.93 (unknown_lamer, 14:13:14)
   4. ortal calculates co-op balance as $2,469.67 after entering most missing expenses from the 2013-2018 gap (still needs some work, found a few other issues in the ledger) (unknown_lamer, 14:13:55)
   5. Reserve goal: $4,815 (cash on hand is $1,802.07 below reserve limit, but likely further away in reality) (unknown_lamer, 14:14:04)
   
   
6. Members with very overdue accounts (pronovic, 14:18:32)
   1. clinton will contact all delinquent members manually before Feb 20th (unknown_lamer, 14:19:10)
   2. https://members.hcoop.net/portal/money?cmd=bootworthy (unknown_lamer, 14:23:45)
   3. ACTION: unknown_lamer will manually contact everyone, and bring up anyone who hasn't paid in 12 months or longer for expulsion a week later (keverets, 14:23:57)
   
   
7. Upcoming election (pronovic, 14:27:52)
   1. https://wiki.hcoop.net/HCoopElectionProcedures (keverets, 14:29:58)
   2. ACTION: pronovic will kick off the election process and reach out to the board if other help is needed (pronovic, 14:32:01)
   
   
8. other business (pronovic, 14:33:12)
   1. https://wiki.hcoop.net/HcoopVolunteerTasks this I think is still relevant (unknown_lamer, 14:34:18)
   2. ACTION: pronovic to mention in the election notice that we are looking for someone to coordinate volunteer days or similar, and circle up in an email to the board to settle on verbiage, once closer to sending out that email (keverets, 14:38:02)

Action items

1. unknown_lamer will manually contact everyone, and bring up anyone who hasn't paid in 12 months or longer for expulsion a week later
2. pronovic will kick off the election process and reach out to the board if other help is needed
3. pronovic to mention in the election notice that we are looking for someone to coordinate volunteer days or similar, and circle up in an email to the board to settle on verbiage, once closer to sending out that email

Action items, by person

1. pronovic
   1. pronovic will kick off the election process and reach out to the board if other help is needed
   2. pronovic to mention in the election notice that we are looking for someone to coordinate volunteer days or similar, and circle up in an email to the board to settle on verbiage, once closer to sending out that email
2. unknown_lamer
   1. unknown_lamer will manually contact everyone, and bring up anyone who hasn't paid in 12 months or longer for expulsion a week later

People present (lines said)

1. unknown_lamer (67)
2. pronovic (55)
3. keverets (37)
4. bkhl (6)
5. layline (5)
6. hcoop-meetbot (2)