16:12:31 <smichel17> #startmeeting 
16:12:34 <hcoop-meetbot> smichel17: Meeting started at 2026-01-10T16:12+0000
16:12:37 <hcoop-meetbot> smichel17: Current chairs: smichel17
16:12:42 <hcoop-meetbot> smichel17: Useful commands: #action #info #idea #link #topic #motion #vote #close #endmeeting
16:12:45 <hcoop-meetbot> smichel17: See also: https://hcoop-meetbot.readthedocs.io/en/stable/
16:12:51 <keverets> meetbot is here. Will see how responsive it is
16:12:54 <smichel17> I did not
16:13:04 <robin> pings unknown_lamer on signal
16:13:15 <smichel17> #topic Role call
16:13:19 <smichel17> #here 
16:13:23 <robin> #here 
16:13:35 <keverets> #here 
16:14:14 <smichel17> #topic Financial report
16:15:39 <keverets> grr... copy & paste from marsh is annoying via vim
16:15:41 <keverets> one sec
16:15:59 <keverets> #info Wells Fargo balance: $9,011.11
16:16:02 <keverets> #info High balance for 2025: 10,234.50 (on 7/1)
16:16:04 <keverets> #info Low balance for 2025: 9,044.85 (on 2/1)
16:16:07 <keverets> #info Monthly expenses: Digital Ocean $355.10, Linode $12 ($367.10 total, $4405.20 annually)
16:16:10 <keverets> #info Annual expenses: Gandi $79.96, SSL2BUY $37.80 ($117.76 total)
16:16:12 <keverets> #info Total annual expenses: $4522.96
16:16:15 <keverets> #info 65 active members, 23 delinquent members (42 actively paying)
16:16:18 <keverets> #info Expected monthly income: $294 ($3,528 annually)
16:16:20 <keverets> #info Deficit: $994.96 annually
16:16:56 <keverets> I still need to resubmit the "kick delinquent members who were already given a forgiveness option" poll
16:17:13 <keverets> that will help get things more in line for prodding people appropriately monthly
16:17:20 <keverets> that's it for the financial report
16:17:23 <keverets> any questions?
16:18:49 <smichel17> Am I included in the actively paying?
16:18:53 <robin> is the deficit based on real or projected monthly income? i'm guessing the latter (42*7=294)
16:18:59 <keverets> project
16:19:02 <keverets> projected
16:19:22 <smichel17> I do infrequent top-offs and I just realized I am delinquent (I think the reminder emails got caught in my treasurer email filter), topping off now
16:20:05 <keverets> I'm hopeful that prodding people directly more regularly can get some members back into regular payments
16:20:14 <keverets> but I need to clean the deck first to get a clear view of who to prod
16:21:26 <smichel17> I think the next steps seem clear. Want to take an #action?
16:21:47 <smichel17> Main question is how to make sure these things happen but that's a topic coming later
16:22:06 <keverets> #action keverets to resubmit the delinquent member kicking poll
16:22:27 <keverets> #action keverets to prod remaining members with negative balances to pay
16:22:46 <keverets> any other actions?
16:23:05 <smichel17> I think that's all
16:23:29 <smichel17> robin: anything you want to add on this topic? Otherwise moving on
16:24:39 <robin> smichel17, not right now
16:24:59 <smichel17> #topic Increasing member dues
16:25:33 <smichel17> Member dues have stayed the same for a decade or two, and with fewer members and the financial report^, I think we need to increase to break even
16:26:01 <smichel17> What do youthink of an increase to $9/mo, starting in June?
16:26:05 <keverets> might be good to communicate any upcoming change to the members well before it happens
16:26:23 <keverets> $9/mo in June sounds good to me
16:26:39 <keverets> will see if that causes some more people to leave. Bit of a balancing act there
16:26:45 <smichel17> I would announce it as "We're planning on $9/mo in June, but still open to discussion or change in direction if needed
16:27:11 <keverets> and "if you help increase membership, we can reduce this cost for everyone" or similar maybe?
16:28:02 <smichel17> We could also do something like say the standard level is $10 but allow people to opt into the cheaper $7 tier still
16:28:12 <smichel17> So like we change everyone by default but people who can't afford can change back
16:28:25 <smichel17> Announcements of "we're thinking of" never get as much engagement as "we're going to do" so I think we should phrase as the latter even if we might change course
16:28:47 <smichel17> Also it's intentionally timed for after the board election, so hopefully that discussion would get some people more engaged
16:29:13 <smichel17> Since there's a chance to run or elect different folks to change direction
16:29:25 <keverets> good plan
16:29:52 <keverets> any thoughts robin, or should smichel17 just take an action there?
16:30:08 <keverets> oh, maybe we should vote on it
16:30:32 <smichel17> So proposal: I'll draft an email, run it by the board first, then send on… Feb 1?
16:30:46 <keverets> sounds good to me
16:30:49 <robin> me too
16:31:01 <smichel17> err, I guess that should be a #motion
16:31:26 <smichel17> #motion smichel17 will draft an email about incrasing member dues, get board review, then send to members on Feb 1
16:31:28 <hcoop-meetbot> smichel17: Voting is open
16:31:46 <keverets> #vote +1
16:31:51 <smichel17> #vote +1
16:31:53 <robin> #vote +1
16:32:22 <keverets> (ready for the "# agreed")
16:32:30 <keverets> oh, sorry
16:32:35 <keverets> "# accepted"
16:32:51 <smichel17> #accepted to increase member dues on June 1, details (amount, opt-out allowed) to be decided by Feb 1
16:33:08 <smichel17> #action smichel17 will draft an email about incrasing member dues, get board review, then send to members on Feb 1
16:33:19 <smichel17> #close 
16:33:38 <smichel17> (probably should have done that in the other order)
16:33:49 <keverets> I think it came through fine last time
16:33:53 <smichel17> Anything else on this topic?
16:33:59 <keverets> not from me
16:34:02 <robin> not from me
16:34:23 <keverets> what are the other topics?
16:34:42 <smichel17> getting the coop org more functional
16:34:44 <robin> a quick one:
16:35:06 <robin> #topic Annual filings
16:35:17 <smichel17> I think only I can #topic
16:35:27 <smichel17> #chair robin
16:35:29 <hcoop-meetbot> smichel17: Current chairs: robin, smichel17
16:35:35 <smichel17> Now you should be able to
16:35:38 <robin> #topic Annual filings
16:36:05 <robin> #info 2024 annual report filed; 2025 report to be filed post-election
16:36:13 <robin> that's it :)
16:36:31 <smichel17> 2025 report gets filed in 2026?
16:36:44 <smichel17> i.e. this is saying what we will do, not that we're behind
16:36:49 <smichel17> just confirming
16:37:41 <robin> #info (annual report for 2024 and 2025 resp.)
16:37:53 <robin> right :)
16:39:01 <smichel17> 👍
16:39:06 <robin> also, while we're on secretarial matters...
16:39:26 <robin> #action robin will update BoardMemberDuties to reflect current secretary/treasurer filing responsibilities
16:39:37 <robin> (out of date wrt taxes and registered agent)
16:40:08 <keverets> good action to have
16:41:22 <smichel17> (nothing else on this topic from me)
16:41:38 <keverets> nothing else from me
16:42:13 <robin> on to org discussion?
16:42:23 <robin> #topic Making HCoop more functional
16:42:41 <keverets> do we want to time box this? or shift it to an offline discussion?
16:43:09 <keverets> if we're just spit balling, we can do that for a little bit. but might be useful to have more involvement than just the 3 of us
16:43:18 <smichel17> At the least I think I want to propose lowering the size of the board and include that in the member dues email
16:43:42 <keverets> I thought there was already an action from a previous meeting about reducing the board size?
16:43:55 <robin> we'd need to update the bylaws for that as well
16:43:59 <smichel17> Yeah
16:44:15 <keverets> found https://hcoop.net/board/meetings/2025/hcoop.20250309.1709.html
16:44:18 <smichel17> I don't remember…
16:44:33 <smichel17> Ahh, I am delinquent again
16:44:35 <keverets> has a link to the poll to change the size
16:45:08 <smichel17> I guess we can make this an offline discussion then
16:45:28 <smichel17> #info decided to take this discussion offline
16:45:56 <smichel17> Anything else in the official meeting?
16:46:05 <keverets> not from me
16:46:17 <robin> not from me
16:46:28 <smichel17> #endmeeting