#hcoop Minutes

Meeting started by smichel17 at 2026-01-10 16:12:31+0000 (full logs).

Attendees

  1. hcoop-meetbot - 6 lines (5%)
  2. keverets - 47 lines (39%)
  3. robin - 21 lines (18%)
  4. smichel17 - 46 lines (38%)

Meeting Summary

  1. Role call (smichel17, 16:13:15)
  2. Financial report (smichel17, 16:14:14)
    1. INFO: Wells Fargo balance: $9,011.11 (keverets, 16:15:59)
    2. INFO: High balance for 2025: 10,234.50 (on 7/1) (keverets, 16:16:02)
    3. INFO: Low balance for 2025: 9,044.85 (on 2/1) (keverets, 16:16:04)
    4. INFO: Monthly expenses: Digital Ocean $355.10, Linode $12 ($367.10 total, $4405.20 annually) (keverets, 16:16:07)
    5. INFO: Annual expenses: Gandi $79.96, SSL2BUY $37.80 ($117.76 total) (keverets, 16:16:10)
    6. INFO: Total annual expenses: $4522.96 (keverets, 16:16:12)
    7. INFO: 65 active members, 23 delinquent members (42 actively paying) (keverets, 16:16:15)
    8. INFO: Expected monthly income: $294 ($3,528 annually) (keverets, 16:16:18)
    9. INFO: Deficit: $994.96 annually (keverets, 16:16:20)
    10. ACTION: keverets to resubmit the delinquent member kicking poll (keverets, 16:22:06)
    11. ACTION: keverets to prod remaining members with negative balances to pay (keverets, 16:22:27)
  3. Increasing member dues (smichel17, 16:24:59)
    1. MOTION: smichel17 will draft an email about incrasing member dues, get board review, then send to members on Feb 1 (smichel17, 16:31:26)
    2. VOTE: +1 (keverets, 16:31:46)
    3. VOTE: +1 (smichel17, 16:31:51)
    4. VOTE: +1 (robin, 16:31:53)
    5. ACCEPTED: to increase member dues on June 1, details (amount, opt-out allowed) to be decided by Feb 1 (smichel17, 16:32:51)
    6. ACTION: smichel17 will draft an email about incrasing member dues, get board review, then send to members on Feb 1 (smichel17, 16:33:08)
  4. Annual filings (robin, 16:35:38)
    1. INFO: 2024 annual report filed; 2025 report to be filed post-election (robin, 16:36:05)
    2. INFO: (annual report for 2024 and 2025 resp.) (robin, 16:37:41)
    3. ACTION: robin will update BoardMemberDuties to reflect current secretary/treasurer filing responsibilities (robin, 16:39:26)
  5. Making HCoop more functional (robin, 16:42:23)
    1. INFO: decided to take this discussion offline (smichel17, 16:45:28)
Meeting ended at 2026-01-10 16:46:28+0000 (full logs).

Action Items

  1. keverets to resubmit the delinquent member kicking poll (link)
  2. keverets to prod remaining members with negative balances to pay (link)
  3. smichel17 will draft an email about incrasing member dues, get board review, then send to members on Feb 1 (link)
  4. robin will update BoardMemberDuties to reflect current secretary/treasurer filing responsibilities (link)

Action Items by Attendee

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